Freelance toolkit: Freshbooks

I think that one of the main things that many freelancers struggle with is invoicing. I can safely say this because I am one of them! When I started out in the freelance world, I would construct my invoices using a self-designed template on Excel. This worked when I didn’t have a lot of work but when I started to get busy, this system no longer met my needs as I struggled to keep track of my invoices and would often lose them. There are a couple of online invoicing systems out there that can help you with this conundrum. One of these is Freshbooks.

What’s it all about?

Freshbooks is an online invoicing system which helps you – for example – to issue invoices to your customers as well as keep a database of your customers, what they’ve bought from you as well as their contact details.

Cool features

A great feature – which I haven’t seen in other online invoicing systems – is their time tracker. For example, if you’re billing a client for a job based on the number of hours worked you can keep a record of your time spent on this project and – when the job is finished – you can create an invoice from the system using the information that you’ve already inputted.

Other things that impressed my about Freshbooks are their reminders as well as reports:

  • Reminders: You are able to activate reminders on your invoices so that if a customer doesn’t settle your bill by the due date Freshbooks will automatically send them payment reminders at specified dates.
  • Reporting: You are also able to generate reports from Freshbooks – based on your invoices and expenses – in order to monitor the health of your business.

They’ve also got a soft spot for freelancers – as can be seen by the care that they’ve taken in putting together the infographic below – so if you have any questions, they’ll be more than happy to answer you!

FreshBooks Freelancers Guide To The Galaxy

How much does it cost?

Plans on Freshbooks range between US$9.95 (about R133) to US$79.95 (about R1 100*). (Click here for more details.) The company also offers a 14-day free trial so you can try out the system – and see if it suits your needs – before you commit to anything.

If any of you have had any experience with Freshbooks, or are planning to try this system out, I’d love to hear your feedback!


*This is according to exchange rates on 21 October 2015.