In last week’s article, we examined how to turn track changes on and off as well as how to control how comments and edits appear. In this week’s article, we’ll examine how to delete text with track changes, how to insert text with track changes, how to alter the formatting with track changes as well as how to accept or reject track changes.

• Highlight the text that you want to delete.
• Press the Delete key on your keyboard. The deleted text will be seen with a strikethrough in the All Markup view.

• Put your cursor at the place where you would like to insert new text.
• Type in the new text. The insertion will be seen with an underline in the All Markup view.

• Highlight the text that you want to replace.
• Type in the replacement text. The original text will be seen with a strikethrough, and the replacement text will appear underlined in the All Markup view.

Formatting encompasses the font style, font size, font colour, italics, bold font, underlining, superscripting as well as subscripting, indentations, alignment and margins.

• Select the text that you want to reformat.
• Alter the format. Track Changes will automatically show the change with your other markup if you have chosen formatting in the Show Markup area of the Tracking group.

Method One:

• Accept or Reject Edits separately from within the Text.
• Right-click the insertion, deletion or – alternatively -replacement text.
• Select Accept or Reject from the shortcut menu.

Method Two:

• Accept or Reject Edits separately from within the Ribbon.
• Click on (or pick) the insertion, deletion or – alternatively – replacement text.
• Choose the Accept or Reject button in the Changes group.

Method Three:

• Accept or Reject All Edits
• Unless you are extremely confident in your reviewers’ expertise, I firmly caution against accepting or rejecting all edits without checking the accuracy of each one first.
• Select the Accept or Reject menu arrow in the Changes group.

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